Wine cellar guides and SmartCellar help
Help with your collection and account, plus guides to organising wine, taking a stocktake and using drinking windows.
26 articles available
Getting started
Set up a cellar, scan a label or find help with a question.
Getting started
→Start here: your first bottles in SmartCellar
Set up your account, add a small batch of wine and learn the routine for finding, opening and replacing bottles.
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Getting started
→Add wine by searching or entering its name
Find the right wine and vintage, enter your bottle quantity and purchase details, and handle an existing cellar record correctly.
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Managing bottles
→Map racks, fridges and exact bottle positions
Create a storage unit, place bottles in its grid and keep the layout accurate when wine moves or is opened.
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Managing bottles
→Record an opened bottle and a tasting note
Save the date, quantity opened and your impressions together, then find or edit the note without deducting the bottles twice.
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All help articles
Browse by subject or search for a particular task.
Getting started
Follow the first-use walkthrough, add bottles, save a wishlist and check your plan.
Start here: your first bottles in SmartCellar
Set up your account, add a small batch of wine and learn the routine for finding, opening and replacing bottles.
Create your first wine cellar
Name the place where you keep wine, create the cellar and choose where new bottles should go by default.
Add wine by searching or entering its name
Find the right wine and vintage, enter your bottle quantity and purchase details, and handle an existing cellar record correctly.
SmartCellar plans and bottle limits
Check your cellar capacity and monthly allowances, understand how bottles are counted and see what to do when a limit is reached.
Save wines to a wishlist and group them by occasion
Keep track of wines to try, organise them around a meal or visit, and add bottles to your cellar when you buy them.
Managing bottles
Find wines, map storage positions, update stock, record openings and review your collection.
How to organise a wine cellar by rack, shelf and bottle
Give every bottle a location you can find again, then keep the record accurate as wine arrives, moves and leaves the cellar.
How to understand and track wine drinking windows
Understand suggested drinking dates and how to adjust them for your own bottles and taste.
How to take a wine cellar inventory using a spreadsheet
Count your bottles and record their locations in Excel, Numbers or Google Sheets.
Update bottle counts and storage locations
Record deliveries, correct stock counts and keep location notes or mapped positions in step with the bottles you actually have.
Use drinking windows to choose your next bottle
Find wines ready to open, understand the displayed dates and save your preferred drinking year without confusing it with the wine profile.
Record an opened bottle and a tasting note
Save the date, quantity opened and your impressions together, then find or edit the note without deducting the bottles twice.
Map racks, fridges and exact bottle positions
Create a storage unit, place bottles in its grid and keep the layout accurate when wine moves or is opened.
Find a wine and filter your cellar
Search your collection, combine filters and locate a bottle without mistaking a hidden result for missing stock.
Use cellar health and analytics to review your collection
Turn missing-detail alerts, drinking suggestions and collection charts into useful checks on the bottles you own.
Scans and profiles
Photograph labels and wine lists, then check the details before you save them.
Check a wine profile and your own bottle details
Distinguish shared wine information from your quantity, purchase records and notes, and know what to do when a profile is wrong.
Scan a bottle label and check the result
Photograph a label in the mobile app, review the wine identity and save the right bottles to your cellar.
Fix a label scan that fails or identifies the wrong wine
Work through photo, permission and identification problems, then use a verified alternative if the label still cannot be read.
Scan a restaurant wine list for suggestions
Photograph a menu page in the mobile app, check the wines and prices, and add your meal and budget before choosing a bottle.
Cella
Ask Cella about wine and check your usage or previous conversations.
Ask Cella for help choosing wine
Start a conversation, give Cella useful meal and wine preferences, and check its suggestions against your collection.
Check Cella usage and manage conversations
Find your remaining questions, return to a previous chat and clear a conversation without expecting your monthly usage to reset.
Sharing and privacy
Invite someone to a cellar, share selected notes and manage your private data.
Invite someone to view or manage your cellar
Send an invitation, help the recipient accept it and choose whether they can change bottle stock or only view the cellar.
Create or stop a public bottle or tasting-note link
Choose the optional details to include, set an expiry and preview the public page before sharing its link.
Export your data or delete your account
Download a CSV or JSON backup from Settings, understand its expiry and complete account deletion only after saving what you need.
Account and billing
Update your account, manage a subscription or contact support.
Change your profile, password and notifications
Use the correct Settings tab, save each change and troubleshoot verification or notification emails that do not arrive.
Manage your subscription, invoices and cancellation
Find billing controls in Settings, check a plan change and cancel renewal while keeping your cellar records.
Contact SmartCellar support
Email [email protected] with the task you were trying to complete and enough detail for us to reproduce the problem.