Add bottles manually

When manual entry is best

Manual entry is quickest when the label is clear, you know the wine already, or the bottle is from a merchant invoice with reliable details.

You do not need to complete every possible field on day one. Producer, wine name, vintage, colour, quantity, and cellar are enough to create a useful record.

Add the bottle

Choose Add bottle, enter the wine details, then review the cellar-specific information before saving.

1. 1. Enter producer, wine name, vintage, colour, region, and country where known.
2. 2. Choose the cellar and quantity.
3. 3. Add purchase price, purchase date, merchant, and storage location when those details will help later.
4. 4. Save the bottle and check whether SmartCellar warns that a similar wine already exists.

Avoid duplicate records

Duplicates usually happen when producer names, cuvee names, or vintages are entered slightly differently. If SmartCellar shows a duplicate warning, compare the existing bottle before creating a new record.

• Add bottles to an existing cellar record when it is the same wine and vintage.
• Create a separate record when the vintage, format, producer, or cuvee is genuinely different.
• Use private notes for merchant references, case notes, or anything too specific for the public wine profile.