Choose the right starting point
On the website, open Add wine. Search database uses an existing SmartCellar wine; Enter a wine builds a profile from the identity you supply. The current website does not offer a form for freely editing all catalogue facts.
Have the producer, wine name and vintage ready. The vintage is the harvest year on the label; leave it blank for a genuinely non-vintage wine, rather than substituting the purchase year.
Use a wine already in the database
- Choose Search database and enter the producer or wine name.
- Select the result that matches the producer, wine and vintage. Check the year on the selected card, not just the bottle image.
- If you chose the wrong result, use the cross labelled Clear selected wine and search again.
- Choose Select cellar and set Quantity to the number of bottles you are adding. For two cases of six bottles, enter 12.
If the wine is missing
- Choose Enter a wine, or the link below the search results for a wine you cannot find.
- Enter Producer and, where known, Wine name and Vintage. Include the cuvée name to distinguish wines from the same producer.
- Choose Build wine profile and wait for the result or an error. Do not submit the same request repeatedly while it is working.
- Check the wine, vintage and displayed details. Choose Enter a different wine if the identity is wrong. Profile details cannot be edited on this screen.
- Once the profile is ready, choose the cellar and quantity. If your monthly profile allowance is exhausted, use an existing database wine, wait for the next monthly allowance or compare plans.
Add your own details and save
- Expand Purchase details to enter Purchase price, Purchase date and Purchase location. Purchase location means the merchant or shop; Location note is where the bottles are stored. Enter a per-bottle purchase price, not the whole case price.
- Expand Location note for a rack, shelf or case reference. Add Personal notes for provenance, bottle size or anything you need to remember.
- Choose Add to cellar. To enter a batch, first tick Keep adding after save, then use Add and continue.
- If a duplicate warning shows your existing stock, choose Add bottles only if these are additional bottles of the same wine. Adding 2 to an existing 4 should leave 6, not 2 or 10.
- Open the saved record and verify the total before adding the next wine.
If saving fails
Read the field error and check the cellar, quantity and profile status. If the connection dropped after saving, look in the cellar before retrying so you do not add the delivery twice.