Use the cellar and location together
The cellar is the broad storage place; the location tells you exactly where to reach for the bottle within it.
Keep locations short and consistent: Rack A3, Fridge top shelf, Case 2 or Under stairs, left side.
Track locations and quantities
Keep the bottle count and storage location current when wine is moved, opened, given away or replaced.
Last reviewed 19 July 2026 ยท Managing bottles
Change the count when the wine moves
A cellar record is only as good as its bottle count. Update the quantity whenever a bottle is opened, given away, sold or replaced, and update the location when it is moved.
- 1. Open the wine from the cellar view.
- 2. Edit the cellar bottle details.
- 3. Change quantity and location if needed.
- 4. Save a tasting note when the quantity changed because a bottle was opened.
Choose one naming pattern
A simple pattern used every time is better than elaborate detail used now and then. Choose names that follow the way you physically search the cellar.
- Use the same rack naming pattern across a cellar.
- Update SmartCellar as soon as you finish moving bottles.
- Put longer storage details in private notes rather than the location field.