Choose the right kind of sharing
A cellar invitation gives another signed-in user access to the collection. A public bottle or tasting-note link shares a selected item with anyone who has the link. Use a cellar invitation for a person who helps manage the wine.
Only the cellar owner can send invitations, change permissions or manage access. Collaborators cannot re-share the cellar.
Send an invitation
- Open My cellars and find the cellar you own. Choose the Share cellar icon on its card.
- Under Invite someone, enter the email address the recipient uses, or will use, for SmartCellar.
- Choose Can view or Can edit, then choose Send.
- Check that the invitation appears as pending. Sending the invitation does not mean the recipient has accepted.
What each permission allows
- Can view: inspect the shared cellar, its wines and its layout without changing stock or positions. This grants access to the cellar record, not only a list of wine names.
- Can edit: manage wine inventory, record opened bottles and place or move bottles on the layout.
- Owner only: rename or archive the cellar, manage invitations and change the layout structure, such as adding, resizing or deleting storage units. Can edit does not transfer ownership.
Accept the invitation
Existing users can sign into the invited account, open My cellars and choose Accept on the pending invitation. Decline rejects it. New users follow the invitation email and create an account with the invited email address, completing email verification as requested.
If the link says it was sent to a different address, sign into the matching account. For an expired or invalid invitation, ask the owner to remove the old invitation and send a new one. A pending or accepted invitation to the same address cannot simply be sent again.
Change or remove access
- As owner, reopen Share cellar.
- Change the permission beside the person’s name if they need a different level of access.
- Use Remove access beside the entry and confirm when they should no longer have access.
- Ask the recipient to refresh their cellar list if it still shows an old invitation or permission.