Managing bottles

Find a wine and filter your cellar

Search your collection, combine filters and locate a bottle without mistaking a hidden result for missing stock.

By SmartCellar2 min readUpdated 8 September 2026

Find a known bottle

  1. Open My cellars and select the cellar you want to search.
  2. In Collection, type the wine name, producer or region in the search box. A short distinctive part of the name is often enough.
  3. Open the matching wine and confirm the vintage.
  4. Read its Location note or mapped bottle positions. Choose Open cellar layout to see where mapped bottles sit.

Choose from a group of wines

  1. Choose Filters.
  2. Select the colours, drinking-window statuses, regions, countries or grapes you want. Set a rating range only if it matters to your choice.
  3. Choose Apply filters. Your search text and filters work together, so adding more criteria can narrow the results further.
  4. Use the sort menu for Name, Vintage, Date added, Value or Rating. Switch between Card view and List view to suit how you browse.

If a wine seems to be missing

Clear the search text and remove active filters; Filters → Clear all resets the filter choices. Check the cellar you have open and try the producer name without a vintage or punctuation.

Check whether its quantity has reached zero after an opening or correction. Also check another cellar or an unaccepted sharing invitation before adding a replacement record. A wine hidden by filters has not been deleted.

A practical example

To find a red for tonight, filter Colour to Red and Drinking window to Ready to drink or At peak. Open a few results, compare your tasting notes and check the physical location before choosing one.

For an exact bottle position use Cellar layout; a list search is for finding the wine record, not assigning or moving its bottles.